5 Tips for Creating Great Checklists

Excellent checklists only provide just the information that is actually needed. Nobody wants useless data or to waste time on ambiguous questions. In this blog post, we'll cover the focal points of a great checklist.

1. Structure it logically

A good quality checklist guides the user. The questions are in a logical order. For instance, if a person is going through several spaces, the questions are grouped in the order of the spaces. A logical checklist is well divided into separate sections, presents logical sets of questions and is intuitive to use.

2. Make questions simple and unbiased

Every question in a checklist needs to be understood by its user. A question like “on a scale from 1-5, how clean was the room” is not only biased but also rather uninformative. A much better way is to ask specific questions such as “is the floor washed” or “is the bed made”. Questions with answering options “good”, “satisfactory”, “bad” etc. are always responded from a subjective point of view. But “are the doors locked” has only two possible objective answers. So always keep the questions unambiguous.

3. Clarify the objective

What is the measurable result or other information that the checklist should produce? Clarify the goal. Is the objective to improve safety? Or is to gain more information about customer satisfaction? When the objective is clear, the questions become meaningful and useful, and the checklist is not filled in only for the sake of some random data collection.

4. Provide some help

Add helpful tips and examples in the checklist. Make sure that if pictures are needed, you mention it in the help text. An example of a good answer is also a useful idea. Keep the help text short but informative. Nobody wants to read a novel when going through a checklist yet it has to be made sure that the questions are fully understood.

5. Emphasise the right questions

All the questions are not equally important. Make sure you know which questions are the ones serving the core objective. Those should be emphasised. For instance, information about the cleanliness of a reception area is much more important from the customer satisfaction perspective than the cleanliness of a stock room, although the questions might be in the same checklist. With the right emphasis, the right information can be gathered to promote decision-making.

If you’re in the phase of creating a new checklist, why not try it with Start a free trial or book a demo, and we'll help you to digitise the checklist for improved data collection and analytics. If you want to broaden your understanding around why all this matters in today competitive landscape, check out our new blog series about the VUCA framework.

We're a tech company with a passion for helping our customers adapt to the fast changing VUCA world. We're doing that by developing easy-to-use SaaS products that make gathering, managing and analysing field information as easy as possible for the end users. Remove gatekeepers, go horizontal and learn from your mistakes before they actually happen. More info at

Check Tech Checklist Inspection

Konsta Vesterinen

Chairman of the Board