The Future is Here: How SaaS Can Improve Health and Safety In The Workplace

by Arttu Vesterinen

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Health and safety is an important focus area for any company. New technologies can help companies improve efficiency in regards to incident reporting. As an employer, you can benefit from these technologies if you learn how to use them correctly. This blog post outlines some good ways on how you can successfully work with new technologies, which will help you increase health and safety reporting in your workplace.

Keeping Up with the Pace of Change

As you likely know, times are changing, thanks in large part to technology. In the past, companies used pens and paper for incident inspections and facility audits. With the help of new technologies such as big data and the internet, companies are enjoying improvements in health and safety reporting and analytics.

While many people fear breaking from tradition, the transition to new technologies can be done smoothly. In fact, you are likely more a part of the digital world than you realise.

Consider your mobile phone. You may already feel that your mobile phone is your one true companion, and nothing is going to tear you apart. In fact, your work email is probably already synced with your phone, allowing you to access it at any time.

You can take this one step further by syncing a live health and safety report to your phone.
You already know how to use your phone, and this will allow you to improve health and safety reporting in a simple way.

New Technologies Are Your Best Friend

Imagine how much safer your workplace would be if you and your fellow employees could report deviations instantly. You’ll be able to stay on top of incidents and can deal with them when they happen.

You can do this by using Software as a Service (SaaS).

With SaaS:

  • You will stay up-to-date on reported incidents
  • The reports will be automatically generated and the data will be structured into graphs to help you get a better overview.
  • The reporting and analytics will be compiled faster, so you can react quickly

Do You Really Need SaaS?

Many companies that have large facilities think they don’t need an SaaS system for their health and safety operations. The claim is that they have one specific and traditional way of doing things, and they don’t see a need to deviate from it.

Are you one of the naysayers?

If you can answer “yes” to any of the following, it’s time to change your ways and embrace SaaS:

  • Your company tracks incident reporting on spreadsheets
  • Your company has 3 or more reporting systems for health and safety
  • Observations are filled in on paper with a pen and typed into a computer later in the day
  • Your company has a large process behind incident reporting and facility audits, which takes up a lot of manual working hours
  • Information management of incidents and facility audits is difficult, so information gets lost over the years

New Technologies Are Here to Help You

Managing health and safety in the workplace should not be difficult. You and your employees deserve to be treated better when it comes to the reporting of specific incidents related to health and safety. You shouldn’t have to settle for anything that makes the process of managing health and safety time-consuming and difficult.

By implementing an SaaS system to help you manage incident reporting and facility audits, you don’t just get automatically generated reports and statistics. You also get to cut down on the man-hours spent to write the reports. This means that you can invest your time in managing the incidents. You can set up new procedures to prevent them from happening again in the future and educate employees in how to report and maintain health and safety in the workplace. 

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You can also focus energy on making sure that your company is following the national health and safety regulations. At the same time, you can decrease OHS incidents. All of this has a great impact on the employer brand of your company. And like we all know, recruiting the most skilful workforce is one of the biggest, if not the biggest, asset in todays business. If you want to broaden your knowledge about this subject, take a look at our blog series about the VUCA framework.

Having a proper SaaS system is the heart of your company’s success in health and safety. To see how our SaaS systems audits.io and incy.io changed the internal communications and reporting of a company, download the ITIS case study:

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We're a tech company with a passion for helping our customers adapt to the fast changing VUCA world. We're doing that by developing easy-to-use SaaS products that make gathering, managing and analysing field information as easy as possible for the end users. Remove gatekeepers, go horizontal and learn from your mistakes before they actually happen. More info at planbrothers.io.

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Arttu Vesterinen

Chief Executive Officer